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Washington State University CAHNRS Information Technology

Legacy SSLVPN Retirement

On March 19, WSU will retire the legacy SSLVPN service (Cisco AnyConnect VPN). You can use the instructions provided below to install the new GlobalProtect VPN. If you’re not sure whether you’re already running it, run the installer to ensure you’re using the latest version.

Updated documentation on how to install the latest version of GlobalProtect VPN can be found below:

GlobalProtect for Windows
GlobalProtect for Mac & Linux

Distance Learning and Operations Video Conferencing Recommendations

With WSU moving to course instruction online, CAHNRS IT is here to help you get the best student and professional experience possible. Here are a few of our most asked questions:

As we continue to get questions, we will update this page.

Thanks and Wash your hands,

CAHNRS IT

Windows 7 End of Life

Windows 7 support is coming to an end

Effective 1/14/2020 Windows 7 will no longer receive critical security updates from Microsoft, and WSU will officially end support of the aging operating system.  Users who are still running Windows 7 and who would like to proactively upgrade to Windows 10 can submit a support request to cit.support@wsu.edu for assistance.  Network-attached machines may receive a mandatory update to Windows 10 in January 2020, so if your machine must remain on Windows 7 we recommended removing it from the WSU network.  At this time it is unknown what sort of limitations or behaviors may be experienced by Windows 7 computers on the WSU network; however, we recommend either updating to Windows 10 or removal from the WSU network to prevent unforeseen breakage.

Microsoft Windows 7 end of life page

Adobe Connect end of life

Adobe Connect, AKA “Breeze” retiring 12/31/2019

The Adobe Connect server, a flash-based video streaming tool, will be retired on 12/31/2019.  The service has been officially end-of-life for the last year as the industry strips flash support from modern browsers.  Effective 1/1/2020, the Breeze server will be offline, and any integrations or dependencies that rely on it will also be offline.  Anyone still using the platform should make final preparations for the service to be taken offline.

New ticket email format and Statistical Process Control

New ticket email format

Beginning 4/21/2019 CAHNRS IT is introducing a new form for our ticketing system emails which we hope will improve readability.  Please send feedback or issues on the new email format to cit.support@wsu.edu.

Statistical Process Control

CAHNRS IT has long used statistical methods behind the scenes to monitor our systems and processes.  With the rollout of our new ticket email format, we are, for the first time, extending our statistical methods to publicly visible processes by adding a Yes/No question to the end of closed tickets.  The responses to this question will be captured and feed a real-time p-chart that will help us understand the impacts of process and policy changes as well as staffing and tools changes on our support processes.  If you have any questions regarding this new feature, please send them to cit.support@wsu.edu.

CAHNRS Accessibility Goals

CAHNRS Colleagues,

Recently, those of us who produce web-based academic materials, update websites or publish research online have been presented with the challenge and opportunity to improve the accessibility of our content.  These efforts have been spurred on by WSU’s commitment to the Department of Education to improve our online accessibility, as well as changes in technology standards that now allow us to pursue the ideal of universally accessible information on the web.

Though WSU is still in the early stages of inventorying web content and finalizing a web accessibility strategy, CAHNRS has begun identifying ways in which we can enhance our unique mission of Research, Education, and Outreach in the State of Washington with updated technologies that will further expand our audience.  With this goal in mind, CAHNRS has identified new Web Accessibility Goals which will serve as guiding principles in our effort to improve accessibility within the college.  In summary, CAHNRS will work to

  • improve our online authoring tools to naturally encourage and support the creation of accessible content,
  • provide instruction and training for web authors on the importance of accessible content,
  • and define a process by which our constituents can request accessible formats for materials they currently struggle to access.

Please rest assured that inhibiting the publication of valuable research and educational materials is the antithesis of the intent behind the WSU accessibility initiative and that CAHNRS approach to accessibility will be a thoughtful, iterative process of improvement.

If you have specific questions or concerns regarding accessibility please contact Bill Bonner at bbonner@wsu.edu.  As always, if you have technical questions please email us at cit.support@wsu.edu.

Thank you!

CAHNRS Accessibility Goals Feb 1 2019

Adobe Connect End of Life

Support for Adobe Flash and is ending, and subsequently, the Adobe Connect instance hosted by CAHNRS IT.  Starting in 2019 most browsers will not work by default with our Adobe Connect system, and in 2020 no browser will be able to connect.  CAHNRS IT will no longer be able to support the Adobe Connect platform moving forward, with an end of life date of 12/31/19, and we recommend any remaining users look for alternative platforms.

If you have any questions regarding alternative tools, please submit a request to cit.support@wsu.edu.  If you have questions about the end-of-life of Adobe Flash, please see the below information.

Adobe Flash has been used for displaying animations, videos, and interactive content on websites. By the end of 2020, Adobe will no longer support Flash. Recently, newer formats for displaying the same content have been favored over Flash due to security issues with Flash. Over the past several years, these newer formats like HTML 5, WebGL, and WebAssembly have made Flash obsolete. Because of this, Adobe will stop updating and distributing Adobe Flash Player at the end of 2020. It is recommended to move any Flash content on websites into the new formats.

Additionally, web browsers like Microsoft Edge, Microsoft Internet Explorer, Mozilla Firefox, Google Chrome, and Apple’s Safari have all planned to phase out Flash starting in 2018. Support for Adobe Flash for all browsers will end at the end of 2020.

Microsoft Edge currently asks for permission to run Flash. In mid to late 2019 Microsoft will disable Flash by default for Edge and Internet Explorer. From then on, users will have to re-enable it and provide permission each time to run it. By the end of 2020, Flash will be gone completely from all supported Windows browsers.

Mozilla Firefox users will need to permit Flash for every session beginning mid-2018. In early 2019, users will see warnings about Flash a few months before it is disabled by default. In early 2020, Flash will be removed from consumer Firefox versions, but an extended support release version will support Flash until the end of 2020.

Google Chrome already supports HTML5 by default. Users are currently asked permission to run Flash. Flash will be completely removed from Chrome by the end of 2020.

Apple’s Safari currently requires permission to run Flash, and support will end at the end of 2020.

Changes to Hulbert and Vogel Lab Scheduling

Changes are being made to the process of scheduling and reserving lab spaces in Hulbert and Vogel.  The scheduling changes are being made to improve the ability to self-serve room reservations while ensuring that academic classes retain priority access.  Once this change is in effect, CAHNRS IT will no longer schedule meetings in affected spaces and instead will provide instructions on how to reserve the rooms.  The affected laboratory spaces include

  • CAHNRS Lab Hulbert 5,
  • CAHNRS Lab Hulbert 21,
  • CAHNRS Lab Vogel 31,
  • CAHNRS Lab Vogel 35,
  • CAHNRS Lab Vogel 39,
  • CAHNRS Lab Vogel 43.

Beginning Monday, August 20th, 2018, resource calendars will be available for the above laboratories.  Faculty and staff in CAHNRS will be able to schedule a meeting or event in the laboratory spaces by creating an Exchange/Office365 meeting and inviting the appropriate resource calendar to the meeting.  Requests will be automatically accepted if they do not conflict with an existing event, making these spaces first come first serve, except for academic classes.

The scheduling of classes will take priority over any other event scheduled in these spaces.  At the start of the semester, CAHNRS Operations will review the official course listings, and create the reoccurring meetings for each class in the appropriate laboratory space.  When a conflict arises, we will send a notice to the event organizer canceling their reservation for the laboratory space.

Academic Coordinators can elect to directly create meeting events for their classes on these calendars by creating a reoccurring meeting, but this is not necessary.  If you choose to create entries for your department’s courses directly, please adhere to the naming convention of “Department – Course Number – Section” when scheduling the meeting.  For all other events planned in the laboratory spaces, please use descriptive names.

CAHNRS Operations will continue to post a print-out of the reoccurring course schedule outside of each of these spaces.  However, for the time being, you will need to look at the room’s resource calendar to see the current non-course meetings.  CAHNRS IT is evaluating digital signage solutions that will allow a real-time schedule to be visible outside of each space at all times.

Finally, please note that generally these spaces are locked or have limited accessibility outside of regular business hours, Monday through Friday, 8 am to 5 pm.  If you are scheduling an event outside of this time window, please plan accordingly.

For a list of the addresses of each laboratory space, please refer to the following table.

CAHNRS Lab Hulbert 21 hulbert.21@wsu.edu
CAHNRS Lab Hulbert 5 hulbert.5@wsu.edu
CAHNRS Lab Vogel 31 vogel.31@wsu.edu
CAHNRS Lab Vogel 35 vogel.35@wsu.edu
CAHNRS Lab Vogel 39 vogel.39@wsu.edu
CAHNRS Lab Vogel 43 vogel.43@wsu.edu

Changes to departmental mailboxes – 9/4/2018

WSU Information Technology Services (ITS) is in the process of completing the conversion of Departmental Mailboxes into Shared Mailboxes, a required step for WSU after the Office 365 migration.  Shared Mailboxes, like Departmental Mailboxes, are mail accounts not tied to an individual.  However, permissions for Shared Mailboxes are administered centrally, and those with access will automatically see their Shared Mailbox appear in their Outlook and Office 365 (office365.wsu.edu).

The conversion of Department Mailboxes has been postponed from Thursday, August 16 to Tuesday, September 4th.  The current owner of the Departmental Mail account will automatically be granted access to the converted Shared Mailbox.  If additional individuals will need access to the Shared Mailbox, please submit a ticket to CAHNRS IT https://support.it.cahnrs.wsu.edu or send an email to cit.support@wsu.edu with a list of additional Network ID’s that you wish to have access.

The newly converted Shared Mailbox will be added to your existing email account as a separate (mailbox) entry in Outlook.  When a client needs to send a message as the Shared Mailbox, they will select the From field in Outlook and select the Shared Mailbox as the sender.  The Shared Mailbox can be accessed using the Office365 web interface by adding a shared folder.

Please contact CAHNRS IT with any questions and assistance.

Cougar Manager updates

With the February 1st deadline for the CAHNRS cut over to Cougar Manager fast approaching, here is the latest news and information regarding the migration to Cougar Manager.

Training Sessions and Q&A – Updated

  • 2/14/18 9-10am on Skype – Join Skype Meeting – Join by phone 509-335-2277, access code 8482461
  • 2/15/18 11-12am on Skype – Join Skype Meeting – Join by phone 509-335-2277, access code 69645240

Cougar Manager FAQ

https://wiki.cahnrs.wsu.edu/wiki/80/cougar-manager-faq

This FAQ includes a number of links to task focused youtube vidoes showing how to perform core tasks in Cougar Manager, along with written instructions.  As we receive questions in the Q&A sessions we will update the FAQ.

Additionally, you can find all of our CAHNRS IT videos on our channel at https://www.youtube.com/channel/UCB7WHuxdDHkrZzqaNTwfcjA.

Project Status

Operations and the Business Center has determined a standard set of naming conventions, and are in the process of bulk creating the organization structure of CAHNRS, in Cougar Manager.  We have identified all of the positions and employees to be entered, and have begun adding them.  As we finish a unit’s structure, we will send a notification to the department admin and unit head asking for them to review and approve the structure.  This is a significant data entry project, but we expect to be complete by close of day 1/26/18.

Continue to use Timekeeper until February 1st

For now please continue to use Timekeeper to record hours worked, and only begin using Cougar Manager to record time worked starting February 1st.